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How to Keep Your Company Data Safe

How to Keep Your Company Data Safe
In your private life, protecting your sensitive data should be among your top priorities. The same is even more important when dealing with your company data. Protecting your company data means protecting your clients and employees from identity theft and fraud. It is an essential aspect of your firm’s reputation. Add the fact that most companies deal with a paper trail together with a digital one, and the task of keeping all that information safe becomes even more complex. Sure, you should shred company documents, but that is just the beginning. Here is what you can do to keep your company data safe. Educate your employees Despite the stuff that we have all seen in movies and TV shows, and even in the news, the biggest threat to your security most likely won’t be a foreign group of hackers hiding behind their computer screens. A study by PwC has discovered that internal mistakes and even intentional errors currently pose a more significant threat to your company’s data safety than any external threat. Your business is only as secure as are the devices of your employees. Train them about the threats of doing business and storing information online. A few lessons on cybersecurity can save you from a lot of potential issues down the line. Increase workspace safety Every time someone steps away from their desk while in the middle of a project that includes sensitive business information, this represents a potential data safety risk. You should take the necessary precautions to protect company data from visitors or others who should not see that information. Make sure that all the computers lock up if left alone. After a meeting, make sure no sensitive materials are left behind. After printing, copying, or faxing, make it a rule that everyone should pick up their documents right away. When shredding sensitive papers, do not rely on your internal paper shredder if you have one. Instead, use the services of a professional company. Finally, store sensitive documents in a secure location. Encryption is your friend Using encryption means adding a layer of safety between you and potential hacker attacks regarding digital data. Encrypted data can be accessed only by those who have the password to do so, which means that, even if that info somehow gets stolen or compromised, it would be useless to the thieves without that crucial element. Remember, only the person who has the password can see the data that is protected by the encryption – even if that data is stored in the cloud, without the password that decrypts it, it is entirely safe. It’s important not to limit encryption to your company’s desktop computers. Laptops, tablets, and even USB drives can be protected by encryption. Pay attention to password security We have already mentioned passwords above and how powerful of a tool they can be. It makes sense that such important assets should be well protected. Hackers and online criminals know how important passwords are, too. Sometimes, they use software to crack passwords. Other times, they buy a list of most commonly used passwords and email addresses and try to brute force their way into your company. That is why you should teach your employees how to create strong and unique passwords. Your other option would be to purchase password management software that can create strong passwords and keep them safe. Use proper procedures when disposing of old devices Let’s consider personal data safety once more. You wouldn’t simply toss your credit card statements or bank reports into the trash without shredding them first or setting them on fire. The same holds for all essential paper documents regarding your...
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Why you need to protect your company from online crime

Why you need to protect your company from online crime
The world of work has changed considerably over the last 30 or so years. From the relentless pace and inventiveness of technology to the widespread adoption of the internet, email, messaging, and video apps, it’s almost impossible to think of any company these days that doesn’t rely on online services at least to some degree. As the boundaries between the real and virtual worlds continue to blur in both our personal and work lives, so our reliance on online tech continues to increase—and will do so even more in the future. However, while most of us use the internet purely for good reasons, there is an unfortunate dark side to the online world—a world filled with nefarious online criminals who are all too ready and willing to exploit our data. Cybercrime—the greatest risk facing companies today In a recent survey among company owners and bosses, the majority cited the potential for exploitation through cybercrime as their greatest fear and danger facing their firms. Online crime has been growing exponentially for many years and the revenue generated by cybercriminals is expected to tally $6 trillion in 2021 (doubling in value since 2015). Moreover, industry experts suggest the costs associated with online crime will continue to rise by 15% year on year for the next five years—reaching a mindboggling $10.5 trillion by 2025. If you haven’t already, now is the time to act If your firm operates online to any degree, chances are high that you will have already found yourself a target of online crime—whether that be a hacked website or a more troublesome problem such as an SQL injection attack. What is SQL injection, you might ask? In short, an SQL injection is where the hacker identifies and exploits a weakness in your SQL database permission settings to gain access. SQL (structured query language) databases use statements to query data—typically executed from a web page. In an SQL attack, the hacker will execute queries that can add, read, change, or delete data stored in the database. Of course, SQL injections are just one form of attack used by hackers. Other very common types of attack include malware (and ransomware), Man-in-the-middle attacks (MITM), distributed denial-of-service (DDoS) and phishing attacks—to name but a few. Steps you can take to protect your firm If your company is like most these days, you likely rely on your website, email, and network for everything from file storage to staying in touch or allowing collaborative working. Industry experts now suggest data is the most valuable commodity in the world, far outweighing the value of oil or gold. Your data is likely the lifeblood of your firm—most certainly not anything you should be taking chances with. In truth, if you’re looking for the most robust protection against online crime, you should look at handing control of your online services to a professional security contractor. Not only will a dedicated firm take steps to ensure your protection, they will also perform a full audit on your existing network to identify possible threats or loopholes which might provide unwarranted...
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The Main Benefits of Outsourcing Your Accounting Function

The Main Benefits of Outsourcing Your Accounting Function
Outsourcing has become increasingly popular over the last few decades as companies have realised that delegating a variety of business operations to a third-party provider can give them a number of benefits. Indeed, outsourcing your business operations can provide you with a number of benefits, especially in relation to your accounting functions while you should also understand that a variety of third-party providers are available on the market. This is especially pertinent if you are starting up a company and you do not have the relevant accounting experience to carry out this particular management function of your business. In addition, you should also be aware that accounting is essential so that you can generate profitability as well as reduce your operating costs. However, if you are unaware about how to go about the process of outsourcing your accounting function, you should think about consulting an online business directory as you will be able to identify a number of providers that you can contact. 1. Increase your profits One of the main benefits that your business could enjoy by outsourcing your accounting function is that you can increase your profitability. Indeed, outsourcing allows you to spend your resources on the important core business operations so that you can generate more profit. This is definitely an advantage if you are looking for an outsourcing provider, such as Acclime, that can give you the highest quality accounting services in Vietnam. It is also important to understand that you can minimise your risk as well as ensure your financial statements are prepared correctly. This is especially pertinent if you do not have the in-house accounting knowledge while making sure your financial statements are correct at all times is imperative if you want to be legally compliant at all times. 2. Reduce your operating costs Furthermore, you should also be aware that outsourcing a particular business function can allow you to reduce your operating costs. Indeed, by outsourcing your accounting function, you will not have to pay salaries or other recruitment expenses to hire qualified and experienced accounting personnel. As a result, you can focus on your core operations if you are just starting out in business, instead of the support functions that are required for you to carry out your business. 3. Improve your decision making process Finally, you should be aware that if you are looking to outsource your accounting function, you can improve your decision making process. Indeed, this is especially important if you hire an experienced and professional third-party provider as they will be able to provide you with information pertaining to your accounts as soon as possible. This can allow you to improve your decision making process as well as yield reliable information so that you can make better decisions in a short amount of time. Increase profitsReduce costsImprove decision makingThe Main Benefits of Outsourcing Accounting Function Therefore, in conclusion, if you are a business owner and you are looking to increase your profitability as well as reduce your operating costs and improve your decision making process, you should consider outsourcing your accounting function to a third-party provider as soon as...
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Keeping Your Staff Motivated While Working from Home

Keeping Your Staff Motivated While Working from Home
Many people are working from home these days. If you are managing a team remotely, it can be hard to keep them motivated. Here are five easy ways to help your staff stay positive, productive and focused during the uncertainty of homeworking. Invite Open Conversation The COVID-19 pandemic has made times difficult for many people, and it is hard to remain positive all the time. With this in mind, it is a good idea to encourage open conversation with your staff. Tell your team that you are available to talk if they are having any problems. Make time to set up one-on-one meetings with everyone to check in with them. Some people now have to balance home-schooling with work and family commitments, and they might feel they have a lot on their plate. Encouraging an open and honest conversation about any difficulties will make your staff feel like you are all on the same team, and this will keep morale – and productivity – high. Encourage Socialising One of the main benefits of working in an office is the camaraderie that comes from working together. This has all but disappeared for many, so make sure that social activities are still on everyone’s radar. You could have a group video call with cocktails on Friday afternoons to boost everyone’s mood ahead of the weekend. Alternatively, you could set up a weekly game competition. If everyone signs up to bingo sites, for example, you could set up a leader board with a monthly prize for the best player. See what works best for your staff. Trust Your Employees Now that you are out of the office, it might be tempting to check in with staff more frequently to make sure they are getting their work done. This can feel undermining to an employee and can foster a negative atmosphere. The best way to encourage employees to stay motivated is to tell them what you expect and to let them get on with it. If you want regular updates, tell them – but let them come to you rather than always checking in yourself. Your staff will thank you for letting them do their work without being micromanaged. Send Thanks for a Job Well Done If an employee has been going above and beyond the call of duty, thank them with a small gift delivered to their door. A gift card, a box of cupcakes, or even a handwritten note to say ‘well done’ is a great way to make your employees feel appreciated, and they are more likely to want to keep doing well in the future. Be Flexible Many people are now juggling a variety of difficult family commitments from home, and some of your team members may feel they have a lot on their plate, so you should be as flexible as you can. If someone needs to start and finish work earlier to help out with home-schooling, let them. As long as the work is getting done on time and to a high standard, what difference does it make? Give your team the benefit of the doubt and they will be less stressed and more motivated. Everyone has different needs, so listen to your employees and do what you can to alleviate the difficulties of working from home. This will keep morale high and will allow work to continue as normally as...
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5 Entrepreneurs who Prove Personal Branding is Critical

5 Entrepreneurs who Prove Personal Branding is Critical
Instead of just telling you why personal branding is essential, it might be more effective to give you some examples of other entrepreneurs who illustrated just how crucial personal branding could be. Here are five people who started as entrepreneurs but knew early on that, as a business leader, it was just as essential to build their own reputation as it was to build the company’s. Whitney Wolfe Herd Whitney Wolfe Herd recently made headlines as the world’s youngest female self-made billionaire when she took her dating app, Bumble, public. She has been in the public’s eye for longer than just recently, though, having been involved in getting the dating app Tinder off the ground, as well as ventures before that in the nonprofit world. Whitney Wolfe Herd has meticulously crafted a personal brand around her wild success, taking the lead in empowering other women to take on leadership roles as well. She’s also built a reputation around standing up for herself when she filed a lawsuit against Tinder in 2014 for harassment. Her personal brand is all about building other women up in the world of business.  Bill Gates A household name around the world, Bill Gates is a constant fixture on the list of the wealthiest people in the world, usually trading places with the likes of Jeff Bezos, Warren Buffett, and Elon Musk. However, he didn’t start rich and famous; he and Paul Allen cultivated a public persona of a couple of “wunderkinds” who were constantly innovating in the world of software and personal computing. This personal brand allowed them to find Microsoft, create a reputation for excellence, and land lucrative contracts with IBM computers. Today, Gates has moved outside of the world of computers and is well-known for his philanthropy. Personal Branding Tips Warren Buffett Warren Buffett’s name is synonymous with being an expert investor, and this reputation didn’t come around by accident. From an early age, Buffett was constantly looking for ways to turn his money into more money, but he had to build a personal brand to get people to trust him enough to invest in his company. Without a proven track record of success, Buffett had only his personal brand to convince his friends. And convince them he did, along the way founding one of the most profitable companies in the world, Berkshire Hathaway. Elon Musk More people probably know Elon Musk’s name than either of his businesses, Tesla or SpaceX, and that’s because his personal brand is larger than life. A self-made billionaire, Musk was involved in two massive buyouts when he was young, helping to cofound Zip2 and PayPal and receiving a big payday when Microsoft and eBay acquired them, respectively. Elon Musk has long proven himself a visionary, and when he speaks, multiple industries listen; his Tweets have been enough to affect the stock market. Musk proves that there’s a lot more to business than just a fancy logo (but if you need help designing a logo, check out LogoCreator, where you can do it for free). Richard Branson The final entry on our list is Sir Richard Branson, an Englishman who founded the Virgin Group and is one of the world’s wealthiest men. His entire company is built around his fun, energetic, adventurous brand, and has become an innovative and daring company. Branson’s company follows his lead, and most people know his name and what he means. He’s a successful example of an entrepreneur whose personal brand could take his company to incredible heights. All of these insanely wealthy people started out as simple entrepreneurs, but they grasped early on the importance of getting publicity around their personality...
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